Even at traditional wedding venues, access can sometimes be a headache so you can only imagine how it might be in a residential neighborhood or at an untraditional venue. As long as you have thought about it and made a plan well in advance, that headache can be eliminated! Samie Roberts, co-founder of Bustld and founder of Something Perfect, is giving us some ideas on how to eliminate that stress!
Offering a valet is the easiest option for both you and your guests. A valet allows your guests to have close access to the venue and not worry about anything. The speed bump here is if there isn’t a nearby large lot for a valet to park the cars. If you find a lot but it’s quite a distance away, you will need some sort of shuttle for the valet attendants to then take back to the valet station.
So, what if valet isn’t an option? There are other options, don’t worry! Maybe you can find a local school or church who will let you use their parking lot and direct guests to park there. Then, you can provide a shuttle from the parking lot to the venue.
On top of guest access, you also need to worry about vendor access. All those set up materials and equipment we just talked about needing? Well, they all need to get to the venue somehow. It’s probably not often that you are need a truckload of stuff delivered to your backyard, so you need to make sure it’s possible. Is there a clearing a truck can drive through? Also, how much space is there at one time? Can only one vendor park and unload at a time?
“If you have limited access to a loading area, you want to make sure that you schedule out your vendor arrivals to not have everybody arriving at the same time, and give everyone fair access to the loading area,” said Samie. “This is especially true in a backyard because you're not going to have as much space, so you're going to want to make sure that you're having people arrive at different times and you're giving them plenty of time to move their trucks.”
Now, after these trucks unload, where are they supposed to go? Do they need to stay on-site, or can they come back later? Make sure you know what kind of vehicles you need to find a spot for!
Lastly, you now have all these vendors on site, like the catering staff, your photographer, your DJ, your planner, and where are they supposed to go? Granted they are working a majority of the time, but vendors come with baggage – quite literally. Where can the photographer safely stash her camera bag? Where can the DJ put all the boxes his equipment came in? You will probably need some sort of extra vendor tent or room for everyone to keep their belongings in and to eat dinner in. You don’t want your vendors sitting at guest tables and trust us, your vendors don’t want to sit at guest tables either.
Photo Courtesy of Greenbrier Farms
Watch more of our pro tips here:
Love these tips? Subscribe to our “Every Day I’m Bustlin’” podcast by clicking HERE for more weekly planning tips and tricks from our co-founders and vetted vendor guests.